Facility Rentals

At least 14 days prior to event, a completed Recreation Facility Rental Form (see below for form), along with deposit (if required) and payment of the fee as prescribed in the Fees and Charges Bylaw can be submitted to Parks and Recreation Services

in person at 1085 Front Street (2nd Floor Water Front Building)
by mail to PO Box 308, Dawson City, YT Y0B 1G0
by email to recreation@cityofdawson.ca

• Event Operators must be at least 18 years of age
• Proof of general liability insurance must be provided no later than 7 days prior to the event or commencement of program. Policy must be in amount of no less than $2,000,000, with "City of Dawson” named as additional insured and including a cross-liability clause.  For events serving alcohol, host liquor liability must be included.
• For special events & private functions all rental, equipment and deposit fees must be pre-paid. For programming events, the City may require advance payment or may invoice upon completion of program.
• If Event Operator is serving alcohol at the event, a liquor permit must be obtained from the Yukon Liquor Commission (YLC). The YLC will require a letter of permission from the City of Dawson. All rental and deposit fees, proof and insurance, and any other requirements deemed appropriate by the City of Dawson must be submitted prior to issuance of letter of permission. Once all requirements are submitted, the letter will take 3-5 days to be issued.
• Event Operators may be required to submit necessary permits and documents, including, but not limited to Environmental Health Permit, Liquor Licence, Temporary Street Closure Approval, Fire Inspection, Building Inspection, Safety Plan, Site and Layout Plan, Seating Plan, Security Plan, or any other documents deemed necessary by the City. 
• The Event Operator should not advertise the event or make financial commitments before obtaining approval.
   

An application shall not be considered to have been received until all requirements have been submitted to the satisfaction of Parks and Recreation Services. 

For a listing of parks & facilities available for rent, please refer to the Recreation Facility Rental Form (see below for form).

• For special events & private functions all rental, equipment and deposit fees must be pre-paid. 
• For programming events, the City may require fees to be paid in advance payment or may invoice upon completion of program
• No fees will be reduced or waived. Groups requesting financial assistance may make application to the Community Grants Fund or the Recreation Board Grants Fund.
• If the event is cancelled, the Event Operator must provide 7 days’ notice in writing. Failure to provide sufficient notice may incur full rental charge.
• Cleaning during and after the event is the responsibility of the Event Operator. Daily maintenance and cleaning of mulit-day events is the responsibility of the event operator. Please refer to the Facility Cleaning Inspection Checklist (see below for form) for complete list cleaning responsibilities. Failure to perform adequate site cleanup will result in partial or full loss of damage deposit.
• The Event Operator shall be solely responsible for any and all costs associated with turf and/or site restoration.
• Event Operator must adhere to all Federal and Territorial legislation, City of Dawson bylaws, policies and regulations. Non-compliance may result in event cancellation or closure of event. Event Operator may also be prohibited from holding future events.

Pursuant to the City of Dawson Property and Facility Rental Policy the City of Dawson reserves the right to not approve the use or rental, or cancel an event up to and including the day of the event, or any time during the event for reasons of non-compliance and/or in the interest of public safety.